Agentic gym operating system

Run your gym
from the mat.

Other gym software shows you a dashboard. MatPilot does the work — chasing late payments, filling quiet classes, surfacing who needs you — each as one move you approve. The admin runs itself while you teach.

Get in touch See how it works

Built for martial arts schools — jiu-jitsu, judo, karate & more

How it works

Signal. Reason. Action.

Every issue in your gym becomes one clear line: what's happening, why it matters, and the next move. One tap away — always with your approval.

No noisy dashboards. No digging through menus. Just the few things that need you today.

Today's briefing

1 failed payment

Andre Lo · Monthly Membership · €99 overdue

Send link

4 members ready to grade

They meet the class requirement for their next stripe.

Run grading

Advanced BJJ tonight

2 of 20 spots booked · low attendance

Decide

Get paid

A missed payment isn't a notification. It's money on the table.

Most apps email the member and hope. The moment a charge fails, MatPilot hands you the whole playbook — and the move most likely to land.

Retry the card on file — one tap, no chasing.
Send a payment link — they settle it themselves.
Tap to Pay — take their card in person, right at the desk.
Pause access — until they're current. Reinstate anytime.
Refund — full or partial, from the payment history.

Tap to Pay availability varies by region — currently Ireland, the UK & the US.

MatPilot proposing to send a payment link to three members who are behind on payments, with Review and Send links buttons

Your co-pilot

Ask it anything.
It drafts the move. You approve.

MatPilot knows your members, classes, billing and belts. Ask in plain language — it answers with real numbers and lays out the next action. Nothing happens without your tap.

"Who's at risk of cancelling?" "Chase this month's failed payments" "Which class is losing attendance?"

MatPilot answering which members are ready to grade and offering to run a graduation ceremony

What it handles

The whole gym, in one place.

Members, classes, billing, and grading — connected, and watched for what needs you.

Members

See who's active, who's at risk, and who's ready to grade — with payment and waiver status on every row.

Classes

One-off or recurring sessions. Low-booked classes surface early; cancel with a tap and members are notified automatically.

Billing

Stripe-powered plans, payment links, and refunds. Failed payments appear the moment they happen, with the fix attached.

AI command bar

Tell MatPilot what to do in plain language. It drafts the action and lays out the impact — you approve it.

Approvals

Nothing risky happens silently. High-impact actions show who's affected and the billing impact before you confirm.

Audit log

Every change — by you or by MatPilot — is recorded with who, what, and when. A full history you can trust.

Control

Agentic, never reckless.

MatPilot can take action — but you stay in command. Low-risk tasks are a single tap. Anything that touches money, members, or schedules needs your explicit confirmation, and every move lands in the audit log.

Talk to us

Run your gym
from the mat.

Signal. Reason. Action.

A missed payment isn't a notification. It's money on the table.

Ask it anything.
It drafts the move. You approve.